How to Write a Great Message for a Rental Property!

We’ve listed everything you should include in your message to help you secure your next rental home!

It’s time to start your search for a new rental property. Let’s begin with the reality that finding a rental can take some time, especially with the current housing shortage. But don’t worry – we’re here to help. 🧡

Let’s start with: how to write a clear, personal message to a landlord or letting agent.

Want to know which documents you'll need when renting a property? Read our tips here!

Step 1: What should you tell the landlord about yourself?

Make sure to include the following:

Your full name and those of any co-tenants;
Your contact details: phone number and email address;
Any pets you plan to bring;
Your age, current living situation and location;
Your job title, employer, work location and how long you’ve been employed there;
Your income (an estimate is fine);
Your savings or available funds – if you have some savings, it's worth mentioning;
Any guarantor you may have – someone who can cover your rent if needed;
Your hobbies, sports, interests;
The reason you're moving – for example, moving in with a partner, starting a new job, etc.;
Your preferred move-in date.

Step 2: Show Why You’re a Reliable Tenant

In today’s rental market, landlords often have plenty of applicants to choose from. So make sure to show why you’re the ideal tenant!

You could mention things like:

You’re tidy and responsible;
You make an effort to avoid disturbing your neighbours;
You always pay rent on time;
If you’ve rented before, you can provide a reference from your previous landlord.

Step 3: Explain Why the Property is Right for You

Seen a property that ticks all your boxes? Say so in your message! You might want to mention:

The address of the property you're enquiring about;
Why the area or town suits you well;
That you like the style or layout of the property;
Specific features you love (e.g. balcony, bath, garden, etc.).

Keep it concise – highlight only the things that truly stand out to you.

Extra Tips for Writing a Message to an Estate Agent or Landlord

Be brief: Letting agents often receive hundreds of messages per day. Include only the key information that gives a good picture of who you are;
Use clear and correct English: Proofread your message or ask someone else to check it;
Be polite and friendly.